Wondering what you need to remember when travelling with expensive camera equipment you spent years building and saving up for? Well here's a couple of tips that I have come across whilst taking my gear on interstate jobs.

If you met me you would realise pretty quickly that I am one who thrives off having efficient systems and processes in place to get the most out of my working week. If you check out my blog on How to Best Organise Your Photo and Video Files you'll see pretty quickly that I like clear, consistent tips to get on with my day.

As an additional side note to this type of thinking, if you love systems and structure I strongly recommend the amazing Spark Planner Notebook that is sold out for 2016 but you can get on the mailing list for 2017.

There are 8 key things you should keep in the front of your mind when getting ready to take your gear on a flight. I was petrified the first time I let my equipment be hurled off into the airport abyss and saw it clunk along the conveyor belt so I decided to source a couple of ideas for keeping your valuables safer.

Note:// This is definitely not going to be full proof as you can completely avoid the crawling fingers of a lingering thief or clumsy baggage handler but you can try and reduce the effects.

8 THINGS TO REMEMBER

1. Keep a check list of all of your items -

Once you have done this the first time, keep a copy on your hard drive and print off each time you decide to go travelling. This is not only important to make sure each destination you go to you are checking your gear but also that you can cross check everything has arrived safely and nothing is missed.

2. Use a camera bag with a lock and a code to travel with interstate -

This is for photographers and videographers with quite a bit of gear. There are some awesome examples of safe and convenient Rolling Camera Bags at Lowepro.

3. Cling wrap the equipment bag after you have locked it -

I do this every time now as it seems simple enough but just filters out interest in seeing what type of bad this may be.

4. Carry all batteries in your hand luggage -

I have been called over the loud speaker at an airport to come all the way back after I was half way through the cabin baggage check in to take the batteries out of my camera bag. Be prepared for this - it can certainly be a nuisance.

5. Bubble wrap squares in the base of the camera slots for your lenses -

I know they have pretty decent compartments for storing your equipment but I still have that square in each of my lens compartments for extra safety.

6. Strap all of your tripod bags, sliders and stands together with either the tape provided by the airline or your own cling wrap -

Have these bags all brought together so that the baggage handlers don't toss them amongst other heavier items. I have had a stand damaged before so I have since found this method to be quite effective.

7. Ask to drop all your bags including tripod, stands and your camera bag in the oversized baggage area -

Even if your suitcase is the perfect size to go down on the trundle request to take it over to the oversized carry on area. This way they are handling these items with a little more caution and you can expect a little more care to be taken.

8. Never leave your memory cards in the equipment bag -

No matter what the journey is for, whether work or pleasure always keep your memory cards in a safe place alongside your passport, wallet, phone, laptop bag etc. Worst comes to worst, you lose the camera bag - as long as you have the client's content with you or your travel images with you you're still winning. This seems simple but you'll thank me for this habit.

These were just a couple of insights that I felt were important to share because it has taken me time to develop such habits and feel that little bit more confident when I fly out for a job or holiday. Remember, pre-planning is your biggest fan. When you can consider all the options that potentially could unfold before you then you are knocking objections on the head one-by-one before they arrive.

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For many of us categorising our images can be a total nightmare to organise. So first things first, congratulations on reaching this page and learning how to get your photos in an organised manner.

GETTING STARTED

I know there are many of us tempted to simply create a new folder on the desktop and come back to it later but I guarantee you that this system works wonders once you develop it into a habit. The best thing about organising your files this way is that it makes for easy remembering further down the track. When you need to return to that important document or photo later, you have a clean, easy way of getting back to it.

NEED TO THINK ABOUT

When you first get your harddrive try and plan ahead about what you might like featured in each section. Think about the things that are relelvant to your daily, weekly or monthly tasks. Remember, efficiency is king and having an organised system will keep you from worrying about where you put that important document or file.

As you continue to grow your collection of important information or add new systems in place your file collection will also grow.

WHAT TO REMEMBER

Key things to consider when creating your filing system:

Always, always, back up on an external hard-drive.If possible, always, back up on two external hard-drives. Have easy-to-remember folders at the beginning (this will help you navigate through the different folders).

Check out the above images for greater clarity on how best to systematise your folders, files, photos and documents. If you enjoyed this blog post please like or share it for others to help get organised.

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